Our Guidance

Listed below are some of our recommendations & guidelines for a successful experience with us.

  • Service Agreement & Deposit: It is our policy not to begin work until there is a signed service agreement. A signed serviced agreement and deposit is due before engagement can begin. We ask for a deposit of 50% of the invoice. The deposit is due at signing and the remaining amount is due at the end of the services agreement unless otherwise noted in the services agreement. The deposit is non-refundable.
  • Payment: E.B. Howard Consulting accepts all major credit cards, direct bank transfers, and checks.
  • Hours of Operations: Monday – Friday 8 am to 4:30 pm EST Closed on ALL U.S. Federal Holidays.
  • Regular Project Meetings: E.B. Howard Consulting encourages regular project meetings. Typically, this is once a week or as needed. This helps ensure that the project is on task, and on schedule.
  • NIH SBIR Fasttrack: If you are considering an NIH SBIR FastTrack application there is an added 35% to the cost for services as the amount of work involved as NIH SBIR FastTrack requires additional documentation that includes a Phase II Research Strategy and Commercialization Plan.
  • Realistic Time Frames: We typically will not take on projects with a deadline of less than 30 calendar days away from a deadline. Anything less than 30 days, we cannot confidentially ensure that your proposal is competitive or that the proposed project is accurate. We strongly recommend that project work start between 90 to 60 days before a proposal or report deadline.
  • Last Minute Project – Express Rush Fee: Once in a while there is an exception to our “realistic time frames” rule where a client has a short window and is in need of our help. We are happy to jump in and help, but it will cost you. We charge an express rush delivery fee added 50% to the cost for services for projects that are starting less than 14 calendar days away from the deadline and want to meet the funder’s deadline.
  • Immediate Services: Immediate service hours shall be compensated at the rate of $100.00 per hour (a 5-hour minimum) for all services performed in a “must do immediately” situation. This includes stopping and dropping what we are doing during business hours, after-hours, nights, weekends, and holidays – to provide you with immediate service. Any work that is scheduled ahead of time and agreed to by E.B. Howard Consulting in writing shall not be considered emergency services.
  • No Jerk Rule: Look, we have seen it all before. We have seen every game in the book. We know when a client is trying to skirt the rules of a funder. We know when a client is trying to pull one over on us. As a result, we reserve the right to refuse to work with clients that have motives that are contrary to the grant seeking organization’s mission/vision statement or a grant-making agency’s funding focus area(s) or have other bad behaviors on the part of the client. In addition, refusing to provide hard copy information, refusing to disclose information essential to the proposal will result in the immediate cancellation of your contract, and/or a discontinuation of our services and will be invoiced for the full amount of work.
  • Confidentiality or Non-Disclosure Agreements: E.B. Howard Consulting will agree to adhere to standard confidentiality practices and that we agree not to disclose private information about the organization or its donors or funders. “Private information” does not include information available in the public domain. E.B. Howard Consulting is willing to sign an NDA.
  • Non-Compete: E.B. Howard Consulting does not work with other grant writing firms or evaluation firms that provide similar services due to the proprietary services that we provide. In addition, E.B. Howard Consulting works very hard to not take on clients with competing business interests. Please advise E.B. Howard Consulting right away if this is a priority for you and your organization.
  • Termination of Services: E.B. Howard Consulting reserves the right to terminate any Agreement in place with a client, if a client materially breaches any of its obligations, and does not cure such breach within 10 days after receipt of written notice of such breach from E.B. Howard Consulting. The client will be responsible for services rendered to date and will be billed using a pro-rating formula.
  • Project Cancellation: E.B. Howard Consulting recognizes that the client may terminate the project due to various reason un-related E.B. Howard Consulting’s performance. The client will be responsible for services rendered to date and will be billed using a pro-rating formula.
  • Guarantees: We CANNOT imply, promise, or guarantee that your grant proposal(s) or projects will be funded.
  • Pro Bono Work: We DO NOT provide Pro Bono Work. We charge a flat rate, and we do provide free quotes for your project. We do provide a 15-minute free consultation, and we do maintain a clock.
  • Contingency payment or commission payment: We DO NOT work on a contingency basis. Here is why:
    • 1) Contingency payment or commission payment for grant writing is an unallowable expense with public dollars and is expressed in detail in the Grants Management Circulars. You cannot pay for services rendered before the grant award and goes against Generally Accepted Accounting Principles (GAAP), which state that fundraising services should be paid “at the time services are provided”. Should an organization be audited, the organization would then have to repay the amount paid out to the E.B. Howard Consulting back to the funder, plus fines, plus possibly lose the grant and/or face federal jail time. E.B. Howard Consulting does not want to put any of our clients in a position of an audit.
    • 2) As an active Grant Professional Association (GPA) member, contingency payment goes against GPA’s code of ethics. E.B. Howard Consulting follows GPA’s code of ethics.
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