6 POST-Application Questions to Ask Program Officers (after you submit your proposal)

  • September 21, 2023

While many applicants place the most emphasis on preparation and writing when submitting a proposal, we know that submitting a proposal is the first step in a long process. After submitting your proposal, it is important to follow up with program officers to get an update on the current process for review and awards. Here are six post-application questions to ask program officers:

1. Has your organization made changes to current priorities in light of the current situation in our region?

It’s important to understand if the program’s priorities have shifted due to current events. By asking this question, you can get a sense of whether your proposal still aligns with the funder’s current priorities.

2. Are proposals still being reviewed on the same timeline?

Knowing the timeline for proposal review can help you plan for the next steps. It is important to know not only when reviews will take place but also when award notifications will occur and when applicants can anticipate reviewer feedback, regardless of the outcome of the review. If the timeline has changed, you may need to adjust your own timeline accordingly.

3. Will awards still be distributed on the same timeline?

Similar to question 2, it’s important to know when you can expect to hear back on the status of your proposal and when the awards will be distributed.

4. When could we expect dollars in hand should we be selected for funding?

This is an important question to ensure your organization can plan accordingly. Knowing when the funds will be available can help you plan for project implementation. This is critical to facilitate the hiring of W2s, gathering materials, and preparing the space and team for project activities ahead of the official kick-off date.

5. If proposals are being pushed to a later cycle for review, what is that timeline and award period?

If the proposal review timeline has been pushed back, it’s important to understand the new timeline and the corresponding award period. This can help you plan for the future and adjust your own project timeline accordingly.

6. Ask clarifying questions on anything that you don’t understand.

If there is anything you don’t understand about the review and award process, don’t be afraid to ask for clarification. It’s important to have a clear understanding of the process to ensure that your proposal is being considered fairly.

Following up with program officers after submitting your proposal is an important step in the grant writing process. By asking these six questions, you can better understand the timeline and process for review and awards and ensure that you are prepared for the future. Remember to always be respectful and professional when communicating with program officers, and keep the funder’s priorities and requirements in mind.

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We assist our clients in locating, applying for, and evaluating the outcomes of non-dilutive grant funding. We believe non-dilutive funding is a crucial tool for mitigating investment risks, and we are dedicated to guiding our clients through the entire process—from identifying the most suitable opportunities to submitting and managing grant applications.